Is Your Dealership Ready for This?
The Importance of document scanning for GLBA compliance.
The Gramm-Leach-Bliley Act (GLBA) is a federal law that requires financial institutions, including car dealerships that offer financing, to protect the privacy of customers' personal and financial information.
Document scanning is important for GLBA compliance because it allows financial institutions to securely store, retrieve, and share customer information while maintaining the confidentiality and integrity of that information.
- Data Security: Document scanning allows car dealerships to store customer information electronically, which can be more secure than paper documents. Digital documents can be encrypted and protected against unauthorized access, and access to them can be restricted to authorized personnel.
- Data Retention: GLBA requires financial institutions to retain customer information for certain period of time. Document scanning can help car dealerships meet these retention requirements by allowing them to store customer information electronically and easily access it when needed.
- Data Destruction: GLBA requires financial institutions to dispose of customer information securely when it is no longer needed. Document scanning can help car dealerships meet these destruction requirements by allowing them to delete digital documents securely and track when they are deleted.
- Data Accessibility: GLBA requires financial institutions to provide customers with access to their information upon request. Document scanning can help car dealerships meet these accessibility requirements by allowing them to easily retrieve and provide customer information electronically.
- Audit trails: GLBA requires financial institutions to keep records of access to customer information and document scanning can help car dealerships to keep an electronic audit trail of who accessed the information and when.
In summary, document scanning is important for GLBA compliance because it allows car dealerships to protect the privacy of customers' personal and financial information while ensuring that they can meet the various requirements of the GLBA such as retention, destruction, accessibility and record keeping. By digitizing customer information and implementing appropriate security measures, car dealerships can ensure that they are in compliance with the GLBA and protect their customers' personal and financial information.
About Dealer Scanning:
Dealer Scanning provides car dealerships with a easy to use, customized scanning unit to scan repair orders, deal jackets, parts invoices, rental agreements & custom Items.
Scan any dealership documents like: Accounts Receivable/Payable, HR documents, Invoices, Receipts, Tag, Reg & Titles, Warranty Cancellations and more!
Scanning System includes:
Equipment included:
- 70 page per minute, double-sided scanner.
- Heavy duty all-in-one touchscreen computer.
Benefits:
- Unlimited scanning.
- Unlimited Users.
- On-site installation & training.
- Lifetime warranty on all equipment.
- All supplies and maintenance.
- Month-to-month agreement.
- Multi-system discount.
- Dealership owns data.
How much does this cost?
- $500 per month
- $500 installation
No equipment purchase or other fees
Call us for an in person demo: 800-783-1540
