Why Scan Parts Invoices?

1. Faster Document Retrieval:

  • Document scanning makes it easier for your parts department staff to work with parts invoices.
  • After scanning, invoices can be retrieved quickly and easily without having to call, email or leave your desk.

2. Saves Your Dealership Time and Money:

  • With easy access to all your parts invoices at the click of a button, you or your staff won’t have to waste time searching through boxes or file rooms in an attempt to locate the document you need
  • Your parts and accounting staff can find invoices in a couple of seconds.

3. Reduces Storage Space:

  • Office space costs money.
  • Less paper clutter.
  • Instead of dedicating valuable office space towards paper storage, you can reallocate it to a more profitable area for your service department.

4. Allows Team to Easily Share:

  • Multiple colleagues can access the same document when required. Reduces wasted time when paper files must be passed from one department to another.

5. Secure Document Storage:

  • Your paper repair orders may be susceptible to deterioration or damage from unfavorable climate conditions or unexpected disasters.
  • Dealer Scanning offers enhanced disaster recovery options to minimize impact.
  • Digital ROs are securely backed-up to prevent your information from being permanently lost or accessed by an unauthorized third parties.

6. Warranty Audits and Other Compliance:

  • Document scanning makes it easier for your company to fulfill its legal and regulatory obligations. Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor.

How to Scan Parts Invoices:

Parts Invoice Scanning Station
  1. Place the parts invoice documents in the scanner.
  2. Press the Scan button on the touch screen.
  3. The document pages will be scanned both front and back.
  4. Parts invoice number will automatically be retrieved using OCR (Optical Character Recognition).
  5. Document pages are then automatically stored as a PDF file which can be retrieved via our Dealer Scanning viewers.
  6. Watch Demo
  • Unlimited parts invoice scanning.
  • OCR and Barcode technology reads parts invoice number from document and prompts user for verification.
  • Scanned parts invoices can be verified via our document viewer.
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